Pi Sigma Alpha Officer Positions and Duties 2003-2004

PRESIDENT:

• Ultimate responsibility for the UCLA chapter of Pi Sigma Alpha
• Ensures that tasks are carried out in an efficient and fairly delegated manner
• Ensures that the chapter is in good standing with the national office, campus administration, and other organizations
• Call, plan, and preside over all Pi Sigma Alpha officer and general member meetings, with the purpose of planning objectives, events, and goals for each quarter.
• Prepares an agenda for each meeting and/or event, distributes to attendees
• Processes and approve member applications, maintains current list of membership and email address book, sends acceptance letters, and orders certificates from the national office
• Responsible for emailing members and responding to email inquires

VICE-PRESIDENT:

• Works in conjunction with the President
• Aids in member relations, including responding to email inquires and announcements
• Substitutes the President should he/she fail to attend a meeting or event
• Drafts and sends grant for National Office Chapter Activity Competition in fall
• Compiles annual chapter report with support of President

FINANCE DIRECTOR:

• Maintains accurate and current balance and financial status of all funds, monthly reports to Presidents
• Responsible for the organization of all statements and checks, sees that all bills, reimbursements are paid
• Collection of membership dues and depositing funds
• Responsible for organizing and arranging PSA merchandise orders and aids in any fund raisers
• Collects and processes Budget Request Forms for all proposed events

EXECUTIVE ADMINISTRATOR

• Take minutes at all meetings and promptly distribute meeting minutes to each officer via email
• Maintains current list of grants, scholarships, and internships available to membership
• Seek national scholarship/grant opportunities for the chapter and apply for them
• Ultimate responsibility for all records and documents

EVENTS DIRECTOR:

• Coordinates any and all guest speakers, social (formal and casual) events for membership
• Completes Budget Request Form for each event, and turns in to Finance Director
• Reserve appropriate rooms and locations for all events, including officer and general member meetings
• Recruit a committee and delegate tasks as appropriate
  

PUBLICATIONS DIRECTOR:

• Responsible for planning and arranging the production of a undergraduate political science journal and/or newsletter
• Publicize, recruit, and collect articles and sponsorship for the publishing of a journal and/or newsletter
• Maintains committee of assistant positions that Editor selects such as Copy Editor, Assistance Editor

PUBLIC RELATIONS DIRECTOR

• Responsible for updating the PSA bulletin and sandwich boards and posting flyers for upcoming events
• Creates and submits to advertising sources for the purpose of recruitment and publicity
• Accepts Publicity Request Forms from other officers on creation of publicity pieces
• Organizes membership recruitment and publicity for the organization
• Develops and maintains programs that add incentives to membership
• Make and arrange announcements (paper, email, etc) to recruit new members or publicize events

TECHNICAL DIRECTOR:

• Responsible for the maintenance (updates and design) of the UCLA Pi Sigma Alpha website
• Responsible for the maintenance and upkeep of chapter computer equipment.